Executive Assistant for C-level

Are You The One? MatchMove Pay, one of the fastest growing and award winning financial technology company is looking for an experienced EA (Executive Assistant) to join us as we accelerate our global expansion. Key Responsibilities:
  • Schedules and organizes complex activities such as meetings, travel, conferences and department activities for all members of the C-Suite, and top management.
  • Gatekeeper of the CEO’s calendar: schedules meetings, conferences, teleconferences and travel. Prioritizes appropriately and ensures the schedule is respected and followed.
  • Preparing of reports and financial data
  • Creates monthly data analysis based on metrics defined by the CEO, ensures the accuracy of the information prior to submission.
  • Checks for press releases, media communication and set up
  • Works independently and within a team on special nonrecurring and ongoing projects. Acts as project manager for special projects, at the request of the CEO, which may include: planning and coordinating multiple presentations, disseminating information, coordinating communications, and scheduling group travel.
  • Prepares documents for signature including contracts, payment invoices, and other business items.
  • Prepares business spaces for meetings including ordering food, getting coffee, and making arrangements for necessary equipment.
  • Acts as a liaison with internal and external resources and teams.
  • Handles confidential and non-routine information and explains policies when necessary.
  • Timesheet and reimbursement submissions, reports and analysis
  • A variety of other duties which may require situation analysis, prioritization, appropriate escalation and problem solving skills, using discretion and initiative.
  • Any ad-hoc duties as assigned
Requirements:
  • A minimum of five (5) years of experience in an administrative assistant role to a C-level executive
  • A minimum of a Bachelor’s Degree (MBA is preferred).
  • Advanced proficiency in the following Microsoft Office programs: Outlook, Word, Excel, and PowerPoint
  • Strong command of English and communication skills
  • Excellent planning and organizational skills with a high degree of attention to detail.
  • Highly self-motivated, friendly, and professional, with exceptional interpersonal skills
  • Strong organizational and project management skills
  • Ability to manage work load and prioritize tasks in a fast, changing environment with tight deadlines
  • Skilled at establishing and maintaining effective work relationships across several parties: internal and external customers, co-workers, and peers
  • Strong communication skills, including the ability to speak clearly, professionally, and with decorum
  • Ability to, on occasion, work outside normal business hours to support statement of work
Culture in MatchMove
  • To work in a fast-moving startup, fun and yet professional environment that recognises and rewards individual contributions and also team success.
  • To work with highly motivated people who are totally focused on winning by combining great teamwork, rapid execution and an uncompromising approach to quality and customer satisfaction.
  • We strongly encourage Innovation, Collaboration, Creativity, and Initiative.
  • Work in a collaborative environment where you can talk to the CEO anytime!
Be A Part of the MatchMove Family! (Check out our Facebook page at https://www.facebook.com/matchmoveratwork) Send your resume to joinus@matchmove.com with the subject “Executive Assistant for C-level”. We regret that only shortlisted candidates will be notified.